Exhibitor Information

CSAE Ottawa-Gatineau Tête-à-Tête 2019

EY Centre

Location: EY Centre, 4899 Uplands Drive, Ottawa, ON

Date: Wednesday, 30 January 2019

Tête-à-Tête is open to all association and not-for-profit executive directors and employees, professional meeting planners and government procurers. Closed to non-exhibiting suppliers.

Whether large or small, for your organization, Tête-à-Tête provides a powerful stage for meeting new customers, reaching out to your existing clients and building a more established and reliable brand. Tête-à-Tête brings together premier suppliers, association executives, government procurers and the meetings industry, to do business.

EXHIBITOR PRICING

EXHIBITOR CLASSIFICATION 6 X 6
MINI-BOOTH
10 X 10
FULL BOOTH
CSAE, MPI, CanSPEP and PCMA Members $750.00 + $97.50 HST
Total: $847.50
$1,500.00 + 195.00 HST
Total:$1,695.00
NON-Members $900.00 + $117.00 HST
Total: $1,017.00
$1,800.00 + $234.00 HST
Total: $2,034.00
Additional Delegate (please see exhibitor guidelines) $250.00 + $32.50 HST
Total: $282.50
$250.00 + $32.50 HST
Total: $282.50

HST # 127881290

EXHIBITOR LIST & TRADE SHOW FLOOR PLAN

To download a PDF of the floor plan click here.

To download a PDF of the exhibitor list click here.

EXHIBITOR GUIDELINES

To download a PDF of the exhibitor guidelines click here.

BUYERS GUIDE

Please note all exhibitors and sponsors will receive an electronic Buyers Guide following the trade show. This report will include those attendees who agreed to be part of the Buyers Guide along with their meeting and services requirements.  CSAE Ottawa-Gatineau does not sell attendee lists.

To order your lead retrieval scanner click here.

 

EXHIBITOR KIT

  • To download a PDF of Freeman’s Exhibitor Kit click here.
  • To download the EY Centre’s Exhibitor Food and Beverage form click here.
  • To download AV Canada’s Audio Visual Equipment Rental order form click here.
  • To download the D.E. Systems Internet and Telecom Order Form click here.

 

ALL THE CONDITIONS SPECIFIED WILL BE STRICTLY ENFORCED

6 X 6 MINI-BOOTH DISPLAYS

  • MAXIMUM display height is ten (10) feet for mini- booth displays.
  • Pipe and drape is provided.
  • Carpeting, furnishing and electricity can be ordered at exhibitor expense. Floor covering is mandatory.
  • Space is limited: NO easels or promotional props permitted in the aisles.
  • Upon confirmation booth exhibitors requiring electricity, furnishings, carpeting or signage will receive appropriate order forms.
  • Number of people per mini-booth display: Two (2) maximum unless you have paid for an additional exhibitor name badge.

10 X 10 FULL SIZE BOOTH DISPLAYS

  • MAXIMUM display height is ten (10) feet for booth displays
  • Pipe and drape is provided.
  • Carpeting, furnishing and electricity can be ordered at exhibitor expense. Floor covering is mandatory.
  • Space is limited: NO easels or promotional props permitted in the aisles;
  • Upon confirmation booth exhibitors requiring electricity, furnishings, carpeting or signage will receive appropriate order forms.
  • Number of people per full size booth display: Three (3) maximum unless you have paid for an additional exhibitor name badge.

EXHIBITOR NAME BADGES

EXHIBITOR NAME BADGES: From the exhibitor registration page click on returning registrant. Enter your Access Key located on your exhibitor registration confirmation email and/or invoice. Confirm registration details and then at the bottom of the page click on “ADD EXHIBITOR NAME BADGE”.

  • Number of exhibitors per 10 x 10 full size booth display: Three (3) maximum unless you have paid for an additional exhibitor name badge.
  • Number of exhibitors per 6 x 6 mini-booth display: Two (2) maximum unless you have paid for an additional exhibitor name badge.
  • Full size and mini booth exhibitors may purchase one (1) additional exhibitor badge for $250.00 plus HST.

Exhibitor name badge rotation will not be allowed. Contact csae.og@amces.com to order additional name badges.

 

EXHIBITOR MOVE-IN

Tuesday, 29 January 2019, 14:00 – 21:00*

Wednesday, 30 January 2019, 06:00 – 08:30** – Hand Carry Only

* Exhibitors are not permitted on the show floor after 21:00.

**Forklifts will not be available during Wednesday morning move-in.

 

EXHIBITOR MOVE-OUT

Wednesday, 30 January 2019, 15:30 – 18:00.  NO TEAR DOWN allowed during closing speaker presentation 2:00 PM – 3:30 PM. Tear down must be completed by 18:00.

Please note:  All shipments to the EY Centre should be routed through Freeman (unless you are transporting your booth/tabletops personally).

Booth and exhibit material shipments should be pre-shipped to Freeman as follows:

Shipping Address:

CSAE Ottawa-Gatineau Tête-à-Tête Exhibitor

(Exhibiting Company Name) __________________________

Booth/Table #_________________________________

c/o Freeman

940 Belfast Road

Ottawa, ON   K1G 4A2

Exhibitors are required to make their own arrangements for the return of their displays.

 

TÊTE-À-TÊTE TRADE SHOW SCHEDULE

Wednesday, 30 January 2019

  • 07:00 – 09:00, Hall 1
    • Delegate, Exhibitor and Sponsor Breakfast & Keynote Presentation with Roger Haskett
  • 09:00 – 14:00, Hall 2
    • TRADE SHOW
  • 12:30 – 14:00, Trade Show Floor, Hall 2
    • Delegate, Exhibitor and Sponsor Lunch & Dessert
  • 14:00 – 15:30,Hall 1
    • Delegate, Exhibitor and Sponsor Closing Keynote Presentation with Jann Arden

Please note, once the keynote presentation has begun their will be no admission to hall 1.

 

EXHIBITOR INSURANCE

The show organizer is only responsible for the common areas outside of the exhibitors’ booth, it is the responsibility of each and every exhibitor to arrange their own coverage.

CANCELLATION POLICY

From date of space assignment to 30 days prior to event (1 January), 50% refund less a $75.00 cancellation fee. If less than 30 days’ notice, no refund will be applied.

CSAE O-G reserves the right to relocate, prohibit or evict your display and participation, if exhibits/exhibitors do not meet the above requirements. In the event of such restriction or eviction, the CSAE O-G is not liable for any refunds of rentals or other exhibit expenses. Companies receiving such notice will not be eligible to exhibit at future Tête-à-Tête trade shows.

CSAE Ottawa-Gatineau
Kanata North RPO, Box 72024, Kanata, ON K2K 2P4
Tel: 613-271-1476 Fax: 613-595-1155
csae.ottawa-gatineau@rogers.com
www.csaeteteatete.ca