Exhibitor Info

EY Centre

CSAE Ottawa-Gatineau Tête-à-Tête 2018

New Location – EY Centre, 4899 Uplands Drive, Ottawa, ON

New Date: Wednesday, January 31st, 2018

Longer Hours: 7:00 AM - 4:00 PM

Tête-à-Tête Exhibitor registration is sold out. To be wait listed please contact Kathryn Cyr at csae.ottawa-gatineau@rogers.com

Tête-à-Tête is open to all Association and Not-For-Profit Executive Directors and Employees, Professional Meeting Planners and Government Procurers. Closed to Non-Exhibiting Suppliers.

Whether large or small, for your organization, Tête-à-Tête provides a powerful stage for meeting new customers, reaching out to your existing clients and building a more established and reliable brand. Tête-à-Tête brings together premier suppliers, association executives, government procurers and the meetings industry, to do business.

Exhibitor Warning

It has been brought to CSAE O-G’s attention that a fraudulent email has been sent to at least some of our exhibitors. The email is in regards to the Tête-à-Tête attendee list and the opportunity to acquire the list for payment. Please be advised that CSAE does not sell mailing lists and any emails pertaining to that should be disregarded and deleted immediately.

2018 Exhibitors

To download a PDF of the exhibitor list please click here.

Trade Show Floor Plan

To download a PDF of the floor plan please click here.

Tête-à-Tête 2018 Program

To download a PDF of the Tête-à-Tête 2018 Program please click here.

Show Hours

Time Program
7:00 – 16:00 Registration
7:00 – 8:15 Complimentary Breakfast • Hall 1
Sponsored by Marriott International
8:15 - 9:00 Keynote Presentation • Chris Bailey • Hall 1
Sponsored by Ottawa Tourism and the Shaw Centre
9:00 – 12:30 Tête-à-Tête Trade Show • Hall 2
12:30 - 13:45 Complimentary Lunch • Hall 1
Sponsored by Tourism Winnipeg
(Tradeshow floor will be closed during the lunch)
12:30 – 13:45 Keynote Presentation • The Debaters Live hosted by Steve Patterson • Hall 1
Sponsored by Speakers’ Spotlight
13:45 – 16:00 Dessert and Trade Show • Hall 2
Sponsored by Yukon Convention Bureau

Tête-à-Tête is open to all Association and Not-For-Profit Executive Directors and Employees, Professional Meeting Planners and Government Procurers. Closed to Non-Exhibiting Suppliers.

Exhibitor fee (per space)

13% HST included
(HST # 127881290)

Exhibitor Classification 10 x 10
Full Booth
6 x 6
CSAE, MPI, CanSPEP and PCMA Members Full Booth$1,400.00 + 182.00 HST
Mini-Booth$700.00 + $91.00 HST
Total: $791.00
Tabletop$500.00 + $65.00 HST
Total: $565.00
NON-CSAE/NON-MPI Members Full Booth$1,700.00 + $221.00 HST
Total: $1,921.00
Mini-Booth$850.00 + $110.50 HST
Total: $960.50
Tabletop$775.00 + $100.75 HST
Total: $875.75
Additional Delegate (please see exhibitor guidelines) Full Booth$200.00 + $26.00 HST
Total: $226.00
Mini-Booth$200.00 + $26.00 HST
Total: $226.00


"Snapup Leads" services

Lead Retrieval Services with SnapupLeads®

SnapupLeads® services include:

Your own Device $200.00
D.E. Systems Supplied Apple iPod $250.00


Exhibitor Guidelines & Trade Show Information - Download PDF


10 X 10 Full Size Booth

6 X 6 Mini Booth Booth

Table Top Displays


Exhibitor Quick Facts – Show Services Information

Audio Visual Equipment Rental Trade Show Order Form

Internet and Telecom Order Form


Exhibitor Freight Shipments

All shipped material and material handling MUST be coordinated through Freeman. Appropriate forms will be provided to all exhibitors. The cost for all these services is the responsibility of the exhibitor.

Booth and exhibit material shipments should be pre-shipped to Freeman as follows; Shipping Address:

CSAE Ottawa-Gatineau Tête-à-Tête Exhibitor
Booth/Table #_______________________
c/o Freeman
940 Belfast Road,
Ottawa, ON
K1G 4A2

Exhibitor insurance

The show organizer is only responsible for the common areas outside of the Exhibitors booth, it is the responsibility of each and every exhibitor to arrange their own coverage.

Cancellation Policy

From date of space assignment to 30 days prior to event (1 January), 50% refund less a $75.00 cancellation fee. If less than 30 days’ notice, no refund will be applied.

CSAE O-G reserves the right to relocate, prohibit of evict your display and participation if exhibits/exhibitors do not meet the above requirements. In the event of such restriction or eviction, the CSAE O-G is not liable for any refunds of rentals or other exhibit expenses. Companies receiving such notice will not be eligible to exhibit at future Tête-à-Tête tradeshows.


Albert-at-Bay Suite Hotel
Premiere One Bedroom Suites: $179.00/night Deluxe Suites: $209.00/night
Group reservation link Tête-à-Tête Trade Show 2018 or call (613) 238-8858 or (800) 267-6644.
Parking: $22.95 CAD daily
Reservation deadline: December 28th 2017

Delta Hotels Ottawa City Centre
Guest room $188.00
Group reservations link: CSAE Tête-à-Tête 2018 or call Marriott reservations in the US and Canada: 1-888-236-2427
On-site: $6 CAD hourly, $22 CAD daily
Reservation deadline: December 29th, 2017

Hampton Inn by Hilton Ottawa Airport
Guest room $159.00
Group reservation link: CSAE Trade show or call 613-248-1113 room block code CSA
Reservation deadline: January 9th, 2018